Sustainability Policy

At Tapahtumantekijät, we recognize the urgent need to prioritize sustainability in all aspects of our operations. As an event management agency and professional congress organizer (PCO) based in Helsinki, Finland, we are committed to minimizing our environmental impact, fostering social responsibility, and promoting economic viability. Our sustainability policy outlines our dedication to these principles and guides our actions toward a more sustainable future. 

Our sustainability policy is in line with the ISO 20121 standard, which is a tool for sustainable event management. The standard contributes to eleven of seventeen of the United Nation’s Sustainable Development Goals. Additionally, our company comply with the Finnish Law that concludes among other things legislation on safeguarding of biodiversity and natural habitats, labor conditions, and regulations on economic activities, as well as health and safety regulations.

1. Environmental Sustainability

• Reducing Carbon Footprint: We pledge to minimize carbon emissions associated with our operations by implementing measures such as utilizing renewable energy sources, optimizing transportation routes, and choosing suppliers and partners who takes environmental sustainability into consideration. We also encourage our customers to make environmentally friendly choices.
  
  
• Waste Reduction: We aim to minimize waste generation at our events by prioritizing reusable and recyclable materials and sharing and circular economy in event planning and operations. Additionally, we work with suppliers and partners who share our commitment to waste reduction and responsible waste management practices. We also recycle our waste and aim to reduce waste generation at our office.
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• Energy Efficiency: We strive to enhance energy efficiency in our office spaces and event venues by prioritizing venues and technologies that use renewable energy sources and are energy-efficient and by promoting awareness among our staff and clients.
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2. Social Responsibility

• Community Engagement: We are dedicated to actively engaging with the local community in Helsinki, and other areas where we organize events, through suppliers, partnerships, sponsorships, and volunteer initiatives. By establishing long-term relationships with local organizations and companies, we aim to contribute positively to the social fabric of our city and other cities where we organize events.
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• Diversity and Inclusion: We are committed to fostering a diverse and inclusive workplace culture where all employees are treated with respect and dignity. We will actively promote diversity and inclusion in our hiring practices, training programs, and internal policies. Additionally, diversity and inclusion are considered at all our events, working with our customers, and in the choice of socially responsible suppliers. Diversity is taken into consideration in event programs whenever possible.
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• Fair Labor Practices: We prioritize suppliers and partners who adhere to fair labor practices and uphold the rights of workers throughout our supply chain. This includes but is not limited to, paying fair wages, providing safe working conditions, and respecting the principles of non-discrimination and equal opportunity. Internally, our personnel are treated equally in terms of benefits and obligations. This includes an appropriate salary, paid annual holidays, occupational health care services, and fair employment contracts and recruitment processes. 
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3. Economic Viability

• Long-term Sustainability: We recognize that economic viability is essential for the long-term success of our business. Therefore, we will continue to manage our economy with extra care and transparency that contributes to the financial health and resilience of our company.
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• Innovation and Adaptation: We will embrace innovation and adaptability to remain competitive in a rapidly changing business landscape. This includes exploring new technologies, business models, and market opportunities that align with our sustainability goals.
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• Transparency and Accountability: We are committed to transparent reporting on our sustainability performance and progress toward our goals. We will regularly review and assess our practices, identify areas for improvement, and hold ourselves accountable for our actions.
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4. Continuous Improvement

• Setting Targets and Monitoring Progress: We will set measurable targets for key sustainability indicators and regularly monitor our progress toward achieving these targets. This will enable us to track our performance, identify trends, and make informed decisions to drive continuous improvement.
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• Employee Education and Engagement: We will provide ongoing education and training to our employees to raise awareness of sustainability issues and empower them to contribute to our sustainability efforts. We will also encourage active participation and collaboration among employees to generate innovative ideas and solutions.
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• Stakeholder Collaboration: We recognize that achieving sustainability requires collaboration with stakeholders across our value chain, including clients, suppliers, partners, and the community. Therefore, we will seek opportunities to collaborate with stakeholders to address shared challenges and create positive impact together.
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Conclusion

At Tapahtumantekijät, we are committed to integrating sustainability into every aspect of our business operations. By prioritizing environmental responsibility, social equity, and economic viability, we strive to create value not only for our clients and stakeholders but also for future generations. Through continuous improvement and collaboration, we aim to lead by example and inspire others to join us on the journey toward a more sustainable future.

Tapahtumantekijät Oy, 20.5.2024 in Helsinki