Conference Management

We are Tapahtumantekijät - passionate about event management, meeting design and delegates’ experiences of high-quality.

Our expertise in conference management is based on the three main components: customer knowledge, achieving goals and years of experience in event design.

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Adding value with tailor-made solutions


We are a full-service event and conference management agency offering professional congress management (PCO) and destination management (DMC) services in Helsinki and nationwide in Finland for national and international customers. We believe that tailor-made solutions are the key to success in all professional meetings, regardless of size, thematic focus or associated scientific goals.

Our service solutions include, e.g.:

  • Congress planning

  • Event strategy and consultancy

  • Experience & meeting design

  • Destination & onsite management

  • Hybrid & virtual event elements

  • Programme & content development

  • Marketing & communications

  • Brand management

  • Partner and sponsorship sales & management

  • Exhibition sales & management

  • Abstract & demo management

  • Innovative technological solutions

  • Delegate management & services

  • Social event planning & management

  • Pre- and post-event planning & management

  • Accommodation management

  • Transparency budgeting & financial management

  • Measuring & analysing results

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Sustainable choices


Conferences, meetings and other events can leave behind a pile of rubbish and a huge carbon footprint. We drive sustainable choices in conference and event productions and do our best to minimize the impact on nature without compromising quality. 

 

 

 

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Delivering high-quality conferences and events


With nearly 30 years of experience in meeting and conference design, we have managed reliably over 1500 event projects with pro-active and customer-oriented manner giving genuine added value to our clients. While we take care of all conference variables, our customers can focus on their conference topics. Our customer references and testimonials reinforce our professionalism:

  • TRA 2020 - Transport Research Arena 27.–30.4.2020, Helsinki, 3000 delegates**
    customer: Finnish Transport and Communications Agency TRAFICOM 
  • EASA Annual Safety Conference 4.–5.11.2019, Helsinki, 250 delegates     
    customers: Finnish Transport and Communications Agency TRAFICOM & European Union Aviation Safety Agency EASA
  • CIGRE SC D2 Colloquium 10.–14.6.2019, Helsinki, 200 delegates
    customers: Fingrid & Cigre 
  • Meeting of CIS Railway Transport Council 14.–15.5.2019, 200 delegates
    customer: VR Group
  • CORSIA Regional Workshop 26.-27.3.2019, Helsinki, 150 delegates
    customer: Finnish Transport and Communications Agency TRAFICOM & International Civil Aviation Organization ICAO
  • Rethinking Infrastructure Financing 26.6.2018, Helsinki, 60 delegates
    customer: Ministry of Transport and Communications 
  • Tieto PHCW Leadership Forum 30.–31.1.2018, Tallin, Estonia, 150 delegates
    customer: Tieto Plc.
  • High-Level Conference on Drones 21.-22.11.2017, Helsinki, 400 delegates
    customer: Finnish Transport Safety Agency TRAFI & European Union Aviation Safety Agency EASA 
  • UIC World Security Congress 23.-25.11.2016, Helsinki, 100 delegates
    customer: Finnish Transport Agency & International Union of Railways UIC
  • Global Level Crossing Safety & Trespass Prevention Symposium 12.-16.6.2016, Helsinki, 100 delegates
    customer: Finnish Transport Safety Agency TRAFI 
  • SERA Conference Baltic Nordic 10.5.2016, Helsinki, 100 delegates
    customer: Finnish Transport Safety Agency TRAFI & European Union Agency for Railways ERA
  • Helsinki Urban Node Regional Conference 6.-7.4.2016, Helsinki, 100 delegates
    customer: Finnish Transport Agency
  • Praguematism 16.–17.3.2016, Prague, Czech, 150 delegates
    customer: Tieto Plc.

 

**Conference was cancelled just before the event due COVID19

 

In addition to the above mentioned international conferences we have produced and managed numerous national conferences in Finland for 100–1500 delegates.

Event Production

Concept Planning

Stategic Planning

Creative Planning

Event Directing

Frame Work Agreements

Eventex All Stars

We belong to the All Stars group of top event agencies.

Eventex Awards

2nd place, 
Best Brand Engagement
Event -category
Tieto Corporate event
Tiedon Valo 2016

GDA

Winner,
Event-category
Tieto Oy event Praguematism

Evento Awards


Winner,
Personnel event -category
Tieto, event Praguematism

Evento Awards

Finalist, Personnel Event -category
St1 event  St1 Päivä

Evento Awards

Finalis
Corporate Event -category
S-group event Saman pöydän ääressä

Evento Awards

Finalisti,
Yritystapahtuma-kategoria
Tieto Oyj:n tapahtuma Tiedon Valo 2016

Eventex Awards

2nd place,
Best Corporate
Event -category
Tieto event Praguematism

Eventex Awards

4th place*,
Best Event -category
Tieto event Praguematism

*More than 200 entries in this category

EuBea

Winner,
Meeting Design -category
Tieto event Praguematism

First EuBea win by a Finnish company

 

Eventex Awards

3rd place, 
"Event of the year " Main Category
St1 event  St1 Päivä

Evento Awards

Finalist, Personnel Event -category 
St1 event  St1 Päivä

Eventex Awards

Winner,,
Best Brand Conference -category
Tieto Oyj:n tapahtuma Tiedon Valo

First Eventex Awards win by a Finnish company 

Eventex Awards

3rd place,

Event of the year
-Main Category
Tieto event Tiedon Valo

Eventex Awards

2nd place 
Best Conference
-category 
Finnish Government event Avoin Suomi

Evento Awards

Finalist
Corporate Event -category
Tieto Oy event Tiedon Valo

Evento Awards

Finalist
Corporate Event -category
Finnish Government event Avoin Suomi

Eventex Awards

Winner
Corporate Event -category
Tieto and Google event  Going Google with Tieto

Contact us directly or leave us a short message and let us contact you

tapahtuma@tapahtumantekijat.fi

020 7969 580