Congress Management

Adding value with tailor-made solutions

We are a full-service event management agency, a professional congress organizer (PCO), and a destination management company (DMC) based in Helsinki. We offer services for both national and international customers in Finland. We believe that tailor-made solutions are the key to success in all professional meetings, regardless of their size, thematic focus, or associated scientific goals.

Our service solutions include, e.g.:

• Congress planning
• Event strategy and consultancy
• Experience and meeting design
• Destination and onsite management
• Hybrid and virtual event elements
• Program and content development
• Marketing and communications
• Brand management
• Partner and sponsorship sales and management
• Exhibition sales and management
• Abstract and demo management
• Innovative technological solutions
• Participant management and services
• Social event planning and management
• Pre- and post-event planning and management
• Accommodation management
• Transparency budgeting and financial management
• Measuring and analysing results

Sustainable choices

Conferences, meetings, and other events can leave behind significant amount of waste and contribute to a large carbon footprint. We prioritize sustainable choices in conference and event productions, striving to minimize our impact on nature without compromising quality.

Delivering high-quality conferences and events

With over 30 years of experience in meeting and conference design, we have reliably managed over 1500 event projects with proactive and customer-oriented approach, providing genuine added value to our clients. While we handle all conference variables, our customers can focus on their conference topics. Our professionalism is reinforced by our customer references and testimonials:

• BSSC 2023 – Baltic Sea Science Congress August 21–25, 2023, Helsinki, Finland, 200 participnats
  customer: Finnish Environment Institute (Syke)
• ISHF 2022 – International Social Housing Festival June 14–17, 2022, Helsinki, Finland, 1000 participants
  customer: The Housing Finance and Developement Centre of Finland (ARA)
• TRA 2020 – Transport Research Arena April 27–30, 2020, Helsinki, Finland, 3000 participants**
  customer: Finnish Transport and Communications Agency TRAFICOM 
• EASA Annual Safety Conference 4.–5.11.2019, Helsinki, 250 participants     
  customers: Finnish Transport and Communications Agency TRAFICOM & European Union Aviation Safety Agency EASA
• CIGRE SC D2 Colloquium June 10–14, 2019, Helsinki, Finland, 200 participants
  customers: Fingrid & Cigre 
• Meeting of CIS Railway Transport Council May 14–15, 2019, 200 participants
  customer: VR Group
• CORSIA Regional Workshop March 26–27, 2019, Helsinki, Finland, 150 participants
  customer: Finnish Transport and Communications Agency TRAFICOM & International Civil Aviation Organization ICAO
• Rethinking Infrastructure Financing June 26, 2018, Helsinki, Finland, 60 participants
  customer: Ministry of Transport and Communications 
• Tieto PHCW Leadership Forum January 30–31, 2018, Tallin, Estonia, 150 participants
  customer: Tieto Plc.
• High-Level Conference on Drones November 21–22, 2017, Helsinki, 400 participants
  customer: Finnish Transport Safety Agency TRAFI & European Union Aviation Safety Agency EASA 
• UIC World Security Congress November 23–25, 2016, Helsinki, Finland, 100 participants
  customer: Finnish Transport Agency & International Union of Railways UIC
• Global Level Crossing Safety & Trespass Prevention Symposium June 12–16, 2016, Helsinki, Finland, 100 participants
  customer: Finnish Transport Safety Agency TRAFI 
• SERA Conference Baltic Nordic May 10, 2016, Helsinki, Finland, 100 participants
  customer: Finnish Transport Safety Agency TRAFI & European Union Agency for Railways ERA
• Helsinki Urban Node Regional Conference April 6–7, 2016, Helsinki, Finland, 100 participants
  customer: Finnish Transport Agency
• Praguematism March 16–17, 2016, Prague, The Czech Republic, 150 participants
  customer: Tieto Plc.

**Conference was cancelled just before the event due to the COVID19-pandemic.

In addition to the above mentioned international conferences we have produced and managed numerous national conferences in Finland for 100–1500 participants.

Kansainvälisesti palkittu tapahtumatoimisto

Our expertise and creativity in producing events is highly valued by our customers. Our successful work has been awarded 18 times in national and international competitions in the field, e.g. in the event planning and best conference categories.

We have become winners in the following professional series:

• German Design Award 2018, Winner of Event category 
• Evento 2017, Winner of Employee Event category 
• EuBea 2016 , Winner of Meeting Design category 
• Eventex Awards 2014, Winner of Best Conference category 
• Evento 2014, Winner of B2B Event category